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How to get the most out of your meetings

Day-to-day meetings can take up a lot of time and energy, and when used ineffectively, they can decrease productivity and leave little time for the work in hand. 

Only 50% of meeting time is considered effective, at 11 Waterloo Place we tailor our meeting rooms to be a smart and productive space, encouraging your staff and business to thrive. We have pulled together some of our top tips to help you make sure your meetings are as effective as possible.

Choose the right location

Choosing the right location for a meeting is more important than some may think, an easily accessible location is convenient, but naturally the décor and design of your meeting space is what gives your business its initial persona. How your office looks reflects your professionalism, seriousness, and the development of the business. At Waterloo Place we have designed our offices to be a high-quality, professional and productive space for you to work. With great facilities and procedures in place to ensure a smooth running of the offices, so you can take care of business, while we take care of the rest.

Have a plan

Successful meetings require advance planning. Before scheduling your meeting, consider whether the meeting is necessary, could this be done over phone or email? What is the purpose of the meeting? Set objectives and have a clear understanding of what it is that you want to get out of it.

Begin and end on time

Nothing is more unprofessional (or frustrating!) than arriving late to your own meeting. Respect your guests and ensure you are the first member there, set up and ready to go. Ensure your meeting does not run over time – your guests may have other places to be. If you did not manage to get through everything, determine if another meeting should be set up or write a follow up email discussing all that was missed.

Encourage participation

Successful meetings require diversity of thought. Promote conversation through questions, rather than leaving Q&A till the end, make sure questions are embedded throughout to keep people engaged.

Conclude with action items

Address back to the reasons why this meeting was held, did you get everything out of the meeting that you intended? Have you set clear deadlines, and goals? And do they have a clear understanding of what was discussed? 

Get in touch today to secure The Boardroom at 11 Waterloo Place for your next successful meeting.

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